The situation
A small agency gets some client payments in BTC. Today, someone on the team handles the cash-out "when there's time": they check the exchange, sell some, withdraw some, then forward a screenshot to the bookkeeper. It works until that person goes on vacation.
Automating this is mostly about making the decisions once, explicitly, so the routine doesn't depend on whoever happens to be around. The Coinomatic wizard asks these questions in six steps. Here are the seven decisions behind them, including one the wizard doesn't ask.
The seven decisions
1. Calendar or event?
Scheduled runs on a fixed timetable (daily, weekly, monthly). 24/7 Monitoring watches for newly detected funds and reacts. According to the app, deposits that arrived before you saved aren't processed retroactively. If your obligations are calendar-based (payroll, rent), Scheduled is usually the simpler mental model. We compare the two in article 5.
2. How much each time?
Either a fixed amount (entered in BTC, not dollars) or a percentage of the available balance. The percentage applies to the whole available BTC balance at run time, not just to new funds.
3. What must never be converted?
The optional Minimum balance to keep (in BTC) protects a reserve. The optional Maximum cap per execution (in BTC) limits any single run. Decide these numbers yourself. They reflect your risk tolerance, not ours.
4. When?
Time of day, weekday(s) or monthly, in US Eastern Time. If you need cash by a certain date, work backwards and allow for bank processing time, which is outside Coinomatic's control.
5. Withdraw when, and how much?
When: immediately after each conversion, or on a separate schedule. How much: 100% of the available USD balance, a fixed amount, or everything above a minimum balance (a USD buffer left on the exchange).
6. Where does the money go? (The one the wizard doesn't ask)
The withdrawal destination is whatever you've set up and verified at Kraken. At the time of our test, the wizard didn't let you pick it and didn't show it in Review. If no destination is resolved, the withdrawal is skipped. We saw exactly that in a live test (article 3). Check the Connection page first. Coinomatic withdraws only to the bank account you've set up at Kraken.
7. When does it stop, and does it fit your plan?
No end, a specific date, or after a number of executions. Per the app, "Each completed attempt counts, including skipped or failed executions." Also check your plan: in our test, the "Automation limit reached" message appeared only at the very last step, after all six steps. Check the Pricing section before you start. Only active automations count toward the limit, not ended ones, and the 30-day trial allows 1 automation.
Illustrative example
Illustrative example – made-up agency, not a real customer, not a recommendation.
The agency writes down its answers:
- Scheduled, because payroll is calendar-based.
- % of available balance: 100%, so everything above the reserve gets converted.
- Minimum balance to keep: a BTC reserve chosen by the owners. Cap: none.
- Weekly, Monday 9:00 a.m. ET.
- Withdraw immediately, everything above a minimum balance, leaving a small USD buffer on the exchange for fees and timing.
- Withdrawal method verified at Kraken; Connection checked.
- No end. Before that, a one-run test with "End after 1 execution."
Note the two different minimums: one in BTC (conversion step) and one in USD (withdrawal step). They're easy to mix up.
How Coinomatic maps to these decisions
- Decision: 1; Wizard step: Mode; What you'll see: Scheduled / 24/7 Monitoring
- Decision: 2–3; Wizard step: Conversion; What you'll see: Fixed amount or % of available balance; optional cap and minimum balance (BTC)
- Decision: 4; Wizard step: Timing; What you'll see: Daily / Weekly / Monthly, time, time zone, optional start date
- Decision: 5; Wizard step: Withdrawal; What you'll see: Immediately / on a schedule; 100% / fixed / everything above a minimum
- Decision: 6; Wizard step: (Connection page); What you'll see: Exchange status and withdrawal destination
- Decision: 7; Wizard step: End condition + Review; What you'll see: No end / date / after N; two required confirmations
What it looks like
[IMAGE TO ADD: L01_wizard-1-mode.png - Live test screenshot, Oct 10, 2026, anonymized. Step 1: Scheduled or 24/7 Monitoring.]
Live test, Oct 10, 2026, anonymized.
[IMAGE TO ADD: L05_wizard-4-withdrawal.png - Live test screenshot, Oct 10, 2026, anonymized. Step 4: when and how much to withdraw.]
Live test, Oct 10, 2026, anonymized. Note: no destination picker in this step.
[IMAGE TO ADD: L06_wizard-5-end-condition.png - Live test screenshot, Oct 10, 2026, anonymized. Step 5: end condition options.]
Live test, Oct 10, 2026, anonymized.
[IMAGE TO ADD: L12_plan-limit-error.png - Live test screenshot, Oct 10, 2026, anonymized. "Automation limit reached" shown at the final step.]
Live test, Oct 10, 2026, anonymized.
Time check
Model example, your numbers will differ.
For a business with weekly treasury runs, monthly payroll and about 12 client payments a month (≈17 cash-out runs/month), assume a manual run takes ≈22 minutes (17 for the exchange work + 5 for approval and documentation), an automated run ≈2.5 minutes to check, ≈15 minutes for the monthly review, and 20 minutes of setup spread over 12 months.
17 × (22 − 2.5) − 15 − 1.7 ≈ 315 minutes (≈5.2 hours) a month, modeled.
The seven decisions are part of that setup time. Making them once is the point.
Limits and how to check the result
- The wizard does not make or optimize decisions. You confirm that "Coinomatic does not optimize execution or make financial decisions" before saving.
- Very small conversions may be skipped (ORDER_SIZE_TOO_SMALL).
- Runs are skipped if the balance isn't sufficient at run time, and skipped runs still count toward "after N executions."
- After the first run, check Logs for both a conversion and a withdrawal entry, then Transactions.
Next step
Follow the Knowledge Base guide Create an automation with your seven answers next to you. Start with a one-run test (article 15).
Coinomatic is software that triggers actions on your connected exchange account (today: Kraken) based on rules you set. It is not a financial advisor, broker, or money transmitter, and it does not take custody of your funds. Nothing in this article is financial, tax, or legal advice.